Managed AI Operations
The work that runs your business,
finally off your plate.
Cavi deploys a team of specialized AI agents that handle your intake, content, outreach, follow-up, and ops, drafted in your brand voice and waiting for your approval before anything goes out. GrayMar builds it, runs it 24/7, and keeps you in command from one dashboard. No prompts to write. No tools to learn.
You’ve Heard the AI Hype.
But Who’s Actually Running It?
You’ve explored the tools. Maybe you’ve even tried a few. But here’s what keeps happening:
- AI tools require constant prompt engineering and babysitting
- Nobody on your team has time to configure and maintain workflows
- You automated one thing and it broke three others
- There’s no oversight: outputs go out without review and quality suffers
You don’t need more AI tools. You need an AI operations team.
The Difference
Here’s What Changes in the First 30 Days
You don’t add a tool. You add capacity. Here’s what’s different once your team is running.
Inquiries sit for hours and some never get a reply.
Every lead is captured, qualified hot/warm/cold, and a personalized reply is drafted and waiting for your OK, within minutes.
Posting is sporadic and off-brand the moment you get busy.
A steady, on-brand content pipeline drafts itself. You approve, it ships.
The follow-ups that actually close deals slip through the cracks.
Nothing stale goes unflagged. Sequences are drafted and queued for your review.
You’re the bottleneck on everything.
You review and approve from one inbox instead of doing the work yourself.
The Platform
A Managed AI Operations Team, Built for Your Business
Cavi isn’t software you operate. It’s a team GrayMar builds, deploys, and runs for you. You just review and approve from one dashboard. No prompts to write, no tools to learn.
The Team
A Specialist for Every Job You’re Doing Yourself
Each agent owns one job and does it consistently, so the things that slip when you’re busy simply don’t. Twelve client-facing roles span 8 departments; which ones run for you depends on your package, so we scope the team to your tier rather than promising a fixed headcount. cavi-core runs them 24/7 in the background.
Donna
Front Desk
Answers every inquiry in minutes, qualifies it, and routes it.
Shuri
Creative Strategist
Turns your goals into a content plan your team can approve.
Prez
Distribution Analyst
Publishes on schedule and reports what actually worked.
Agent profiles, recreated from the live interface. Three of the twelve named specialists.
You never drop a lead again.
Captures and classifies every lead: hot, warm, or cold
Your pipeline stays full without you cold-emailing.
Drafts personalized prospect emails, LinkedIn messages, and multi-step sequences for review
You walk into every conversation already informed.
Investigates leads, prospects, and market signals, and pulls current community sentiment (including Reddit) with sources cited
You see competitor moves before they cost you.
Weekly scans for competitor moves and platform signals
You never stare at a blank page again.
Turns raw ideas into structured briefs with angles, hooks, and scripts
One idea becomes a week of posts.
Adapts one piece of content into platform-ready drafts for LinkedIn, X, TikTok, and more
You get scroll-stopping media without a production team.
Plans, generates, and routes AI image and video assets (including short clips, dubs, and animated hooks) for your content
Your content goes out at the right time, every time.
Best-times-to-post tuned to your own results, performance analytics, and weekly content reviews
You get a site that actually converts.
Turns your offer into a launch-ready site: sitemap, page hierarchy, and conversion-focused copy in your brand voice, reviewed before launch
Customers find you instead of your competitors.
Maps keyword themes by intent, writes page titles and meta descriptions that earn the click, and links your pages so they get found
Your process runs the same way every time.
Manages SOPs, FAQs, and your knowledge base
You stop losing sales to gaps you didn't see.
Tracks product and stock levels from your connected POS and flags low inventory or catalog gaps before they cost a sale
Internal layer, never sold
Behind the client-facing roles, a never-sold internal layer runs on every account: governance (approvals, the learning loop, quality, and audit) plus the brand, onboarding, and briefing roles that support the team. Marlo governs every department, classifying each action and holding anything risky for your approval. It’s part of the platform, not an add-on you buy.
Mission Control
You Stay in Command, From One Screen
Everything your team does flows into one place. You see it, approve it, and track the outcome, without hunting across tabs or chasing anyone for a status update.
See It Run
Watch one task go from request to done.
This is the real dashboard. You ask in plain language, your agent team does the work while you watch live, and the finished draft comes back to your queue for approval.
Real footage from the Cavi dashboard. One task, start to finish.
The Anatomy
One screen: your numbers, your command line, your queue.
7
Agents active
3
Pending reviews
24
Approved this week
11
Content drafts
Command
Tell the team what you need. They draft, you approve.
Work requiring attention
3 social drafts ready for approval
From the workshop recap. One tap to approve or edit.
Follow-up drafts for 4 new leads
Waiting on your yes before anything sends.
Tuesday recap shipped
Early engagement is above your 30 day average.
The client dashboard, recreated from the live interface. Data shown is illustrative.
The Floor
“What did my team do today?” Answered in plain language.
The Floor is Cavi’s live work feed. Every line is something an agent actually shipped, linked to the deliverable behind it. The feed refreshes itself as work lands.
Live Dispatch
12 todayOn the floor now
Donnafront desk
just nowCaptured a new inquiry and sent the welcome reply
view thread →Issacontent repurposer
2m agoDrafted 3 social posts from the workshop recap
review drafts →Lesterresearch analyst
4m agoCompiling the weekly competitor digest
Prezdistribution analyst
11m agoPosted the Tuesday recap and logged early engagement
see numbers →Recreated from the live interface. Data shown is illustrative.
Control
You Decide How Much Runs on Autopilot
Nothing ships without the level of oversight you’re comfortable with. Cavi uses a three-zone autonomy system you configure, so routine work just happens, and anything that matters waits for you.
GREEN Zone
Auto-Approve
Routine, low-risk tasks. Internal drafts, data organization, knowledge base updates. Agents act autonomously.
YELLOW Zone
Draft & Approve
Content publishing, client communications, scheduled posts. Agents draft, you review and approve before anything goes live.
RED Zone
Always Human
Financial decisions, contract terms, public statements. Agents recommend, you decide. Full audit trail on every action.
Every business configures their zones differently. We set yours up based on your comfort level and adjust as trust builds.
Shipping Today
What Cavi Does Today
Plain-language list of what’s live right now. Where a capability is partial, we say so and call out what’s on the build queue.
Guided onboarding in under an hour
Sign up, walk through brand voice, business profile, and POS selection in one sitting. Your agent team is live the same day. Finish connecting your POS from the dashboard. One click and you’re done.
Direct POS connections + chain CSV import
Square, Clover, and Shopify connect directly via OAuth, and Toast connects via partner credentials. Mindbody support for medspa chains is on the roadmap, pending partner API approval. For any POS without an API, upload a weekly export and your agents see the data the same way.
Compliance scanner on every draft
Every social post, follow-up, and report is scanned for personal information leaks, unsubstantiated claims, and category-specific risks before it hits your approval queue. Flagged phrases appear inline with rewrite suggestions.
Mission Control dashboard
One live command center for your agent team: a unified work inbox with one-click and bulk approvals, saved views, a ⌘K command palette, role-based team access, an exportable activity log, Knowledge Hub, Playbooks, Analytics, and The Floor (a live work activity feed).
Lead to booked appointment, end to end
A qualified lead's confirmation email carries your booking link. When they book (Cal.com direct, Calendly via Zapier or Make, or logged manually), the pipeline updates itself, pending follow-ups stand down, and the confirmation and reminder go out. The pipeline board shows every contact from first inquiry to repeat customer.
Built for multi-location businesses
Run a chain from one place: a rollup across every location, a single inbox for intakes, follow-ups, and reviews, and per-location intake pages. Low-rating reviews and stale follow-ups raise alerts automatically.
Multi-platform content + AI media
One piece of content, multiple platform-ready drafts. AI-generated images and video (including ranked short clips, brand-voice dubs, and animated hooks) with brand-voice review before anything is published. LinkedIn, Instagram, YouTube, and TikTok auto-publish to the connected account on approval; X gets review-ready drafts.
Continuous improvement
Cavi continuously learns from external research and gets better over time. Improvements go through a staging review before anything changes in your account.
Capabilities
What Your AI Team Delivers
Content Pipeline
Strategy, drafting, AI image and video, and live auto-publishing to LinkedIn, Instagram, YouTube, and TikTok. Every post still passes through your approval gate before it goes out. X gets review-ready drafts you publish yourself.
Video Suite
A full video pipeline: turn a long video into ranked short clips (Clip Factory), build documentaries and montages from real licensed stock footage, dub a finished video into other languages in your brand's own voice with a matched music bed, and animate a single frame into a scroll-stopping hook. Automated post-render QA catches black, garbled, or silent renders before they ever reach you.
Client Success Layer
A nightly, directional read on each account's health, plus at-risk ("Beacon") monitoring, renewal tracking, and onboarding / time-to-first-value tracking, so attention lands where it's needed. When an account drifts toward risk, a check-in draft is queued for human approval, never auto-sent. Directional signals to guide the team, not an SLA or a guarantee.
Social Listening
Agents pull current community sentiment (including Reddit) and cite their sources, so strategy and content reflect what your audience is actually saying right now.
Website Creation & SEO
Turn your offer into a launch-ready site: sitemap, page hierarchy, and conversion-focused copy in your brand voice, plus keyword themes, page metadata, and internal links so it gets found. A brand-quality check runs and you approve before anything goes live.
Lead Intake & Outreach Drafts
Automated lead qualification (hot, warm, cold) and personalized outreach drafts (email, LinkedIn DMs, multi-step sequences) that land in your approval queue before anything goes out.
Intake to Booked Appointment
Qualified leads get your booking link right in the confirmation email, and when they book, the pipeline updates itself: the contact is marked booked, pending follow-ups stand down, and the confirmation plus a reminder are handled. Connect Cal.com directly, Calendly via Zapier or Make, or log bookings manually.
Front Office Pipeline
Your pipeline, visual: every contact in a column from first inquiry to repeat customer. Click any card for their full story: every inquiry, booking, and follow-up in one timeline, with manual stage control when you know something the system doesn't.
Client Communications
Email drafts, meeting prep, follow-up drafts, and brand-voice review before anything sends.
Research & Intelligence
Lead investigation, prospect research, market analysis, and competitor monitoring, delivered as actionable briefs.
Operations & Documentation
SOPs, process documentation, knowledge base management, and client onboarding, maintained by agents, reviewed by you.
POS & Sales Data
Direct OAuth connections are live for Square, Clover, and Shopify, with Toast connected via partner credentials. Mindbody support for medspa chains is on the roadmap, pending partner API approval. For any POS without an API, weekly CSV upload or a dedicated import inbox gives your agents the same data immediately.
Integrations
Google Workspace (Docs, Gmail drafts), Dropbox, LinkedIn + Instagram + YouTube + TikTok publishing, plus bidirectional Zapier and Make wired up from the Mission Control dashboard in minutes. Any tool that can send or receive a webhook can trigger Cavi or be triggered by it. One-click “Authorize” connectors for HubSpot, Notion, and Airtable are rolling out next. Custom integrations available on request.
Multi-Location & Chain Management
Run many locations from one place. A chain rollup tracks leads, qualified, sent, appointments, and flagged reviews across every location; a single inbox unifies intakes, follow-ups, and reviews; and each location gets its own intake page. Low-rating reviews and stale follow-ups raise alerts automatically.
White-Label & Multi-Client
Operator-assisted white-label for agencies today: run Cavi under your own brand and manage every client from one console: set each client's brand voice and knowledge, or spin up a new client from one you've already dialled in, with each client's content kept fully separate. A self-serve reseller / partner program is on the roadmap for Q4 2026.
Trust & Security
Why You Can Trust It With Your Business
Under the hood, cavi-core enforces tenant isolation at the database layer and records a tamper-evident audit trail, so your data, your brand, and your reputation stay protected, production-ready before your first agent goes live. What we hold and what is roadmap is spelled out plainly on our Trust page.
Your Data Stays Yours
Tenant isolation seals your data and agents off from every other client, audited end to end so nothing leaks across accounts.
Every Action on Record
A complete, timestamped audit trail of every decision, draft, send, and approval, reviewable in your dashboard and exportable as a CSV for compliance and reporting.
The Right People, the Right Access
Role-based access for owners, members, and view-only seats. Who can approve, edit, or just watch is enforced on the server, not just hidden in the UI.
It Sounds Like You
Your brand voice, audience, offers, and prior decisions live with cavi-core, so outputs read like you wrote them, not like a generic AI tool.
Nothing Risky Slips Out
Every outbound draft is scanned for personal-information leaks, unsubstantiated claims, and category-specific risks before it reaches your approval queue, with flagged phrases and rewrite suggestions inline.
Built for Businesses Ready to Scale with AI
Cavi isn’t a demo. It runs GrayMar Strategies’ own agency, the same agents, the same dashboard, every day. You wouldn’t be the test case; you’d be running on what we run on.
Cavi is for you if:
- You need outreach, content, or follow-up done consistently and on-brand
- You’ve tried AI tools and want someone to build, deploy, and run them for you
- You want a real approval queue, not another tool to babysit
- You’re ready to scale ops without hiring a team to do it
Works well for e-commerce brands, agencies, service businesses, and founder-led companies.
Cavi is not for:
- Businesses looking for a self-serve SaaS tool. Cavi is a managed service
- Teams that want to build and maintain AI systems themselves
- Companies not yet ready to integrate AI into their operations
Pricing
Transparent Pricing. No Surprises.
Managed service pricing, not self-serve subscriptions. Start free, or pick a paid package with a one-time build fee and ongoing monthly management. Each paid plan includes a monthly AI-work allowance, you only pay overage if you scale past it, always shown in your dashboard first.
90 days of free access to the marketing department (Omar, Shuri, Bodie, Prez). Operator-approved signups only during the first 90 days of public launch.
Intake, follow-up, and retention. Lead qualification, brand-voice drafting, and outreach in your tone.
Intake, reporting, scheduling, and onboarding. Workflow routing, approval queue, and multi-team coordination.
All departments. Content production, website + SEO, lead gen, AI media, custom workflows, and continuous automated monitoring with critical issues acknowledged within four business hours.
Add-On Departments
Full prospect pipeline: research, outreach, and qualification.
Multi-platform content output: strategy, creation, production, and publishing.
Launch-ready site end to end: sitemap, page copy in your brand voice, SEO metadata, and a brand-quality check, reviewed before it goes live.
Stock tracks inventory, flags low items, and proposes exact reorder quantities, read-only until you approve. Vision Count (phone / Meta glasses), photo & PDF invoice reading, reorder alerts, and supplier price comparison.
Every package includes: Mission Control access, human-in-the-loop approval, an included AI-work allowance (overage only if you scale past it), role-based team access, brand memory, continuous automated monitoring (a synthetic check every 15 minutes, with measured availability published on our status page), tenant isolation, and an exportable audit log.
Your AI Team Is Ready. Are You?
Cavi is live. The guided onboarding wizard gets your agent team running in under an hour. No prompts to write, no tools to learn. Just outcomes.